Berwyn District Civic Association Thursday, November 17, 2016

BDCA President Christy Dollymore welcomed everybody to the meeting.

  1. Agenda Item 1. Roll Call of Officers. The following BDCA officers were present: President Christy Dollymore, First Vice President Rose Colby, Second Vice President Bob Catlin, Treasurer and Neighborhood Watch Co‐Coordinator Nick Brennan, Director of Berwyn News Circulation Jim Nealis, General Board Member Kevin Young, Welcome Committee Director Karyn Keating‐Volke, Recording Secretary Liesl Koch, and Chair of Ad Hoc Parking Committee Harry Pitt.

  2. Agenda Item 2. Approval of Minutes. A motion was made to accept into the record the minutes from the October 20, 2016, meeting. The motion was seconded, and passed by a show of hands.

  3. Agenda Item 3. Special Guest Sister Ellen Marie Hager. A motion to change the order of business to allow Sister Hager to speak was made, seconded, and passed.

    Sister Ellen Marie Hager, President of Elizabeth Seaton High School, is visiting all the civic association meetings in the area. This is a good time in P.G. County economically, with business and industry growing, and may be even more so if and when the FBI and Purple Line arrive. The Washington Business Journal recently had a 10‐page spread on College Park, describing it as a good place to live, recreate, be healthy, socialize, dine, etc. … but not as a good place to be educated. After the article appeared, a Washington Post article appeared – its article was less about College Park than University Park, but was not flattering about the local public schools.

    Industry requires education. We see a lot of people moving out of D.C. to College Park and other local areas because they can’t afford the rent or property in D.C. She doesn’t like the portrayal of P.G. County as good for everything but education. Our education needs to sustain business, growth, etc. Elizabeth Seaton is an all‐girls Catholic high school. It has made lots of changes in the past 5 years. It has a strong STEM program, a huge broadcast journalism field, a pre‐law program, and a pharmacy program. It prepares girls for careers and for leadership. The school is faith‐based. It’s a way to do service in the community.

  4. Agenda Item 4. Treasurer’s Report. Treasurer Nick Brennan made the following financial report:

    [see page 2]

    A motion was made, seconded, and passed to accept the treasury report into the record.

  5. Agenda Item 5. Amended Bylaws. President Dollymore reported for the ad hoc committee that reviewed the BDCA bylaws. The other members were Tim Triplett and Elizabeth Kugliowski. Copies of the bylaws showing proposed changes were distributed. The main purpose of the bylaws review was to propose a change to the start time of BDCA membership meetings, but we were told that Fealy Hall was not be available at the earlier time we wanted. The committee is suggesting other changes – see document for details. The BDCA membership can review the changes before the January 2017 membership meeting, at which time we’ll vote on whether to accept them or not. Please send any questions, comments, or proposed changes to President Dollymore before the January BDCA board meeting, which is January 5th.

    BDCA’s Post Office box address was discontinued due to high cost relative to the amount of use it saw.

  6. Agenda Item 6. Councilman Brennan’s Report. Councilman PJ Brennan reported:

  7. Agenda Item 7. Other Business. The flower bed down by the Kidwell Building is falling apart. Restoring it might make a good project for the Eagle Scouts.

  8. Agenda Item 8. Holiday Party. The Berwyn Holiday Party will take place on Saturday, December 10th, from 12:30pm to 2pm, in Fealy Hall. Santa is expected to arrive at 1pm. Bring a dish. There will be crafts for the kids.

  9. Agenda Item 9. Russell Robinette. Berwyner Russell Robinette was honored for his service to the community year‐round in keeping trash picked up and our streets clean. He was presented with a gift of a picker‐upper. A reception followed.

  10. Agenda Item 10. Neighborhood Watch. Neighborhood Watch Co‐Coordinate Nick Brennan reported. Now that we’re approaching holiday season, expect more attempted break‐ins. Remember to lock your doors and windows and remind your student neighbors to do so as well. Expect a possible increase in package theft as well. Amazon now has lockers up at Shoppers Food Warehouse where you can have your packages sent. Be diligent and report suspicious behaviors. You can ask the police to keep an eye on your house if you’re going to be away.

  11. Agenda Item 11. College Park Community Foundation. The College Park Community Foundation is holding its annual gala on December 3rd. Tickets are available on its website. The foundation has given over $19,000 in grants to non‐profits so far.

The meeting was adjourned at 8:50 pm.

Meeting attendees (from sign‐up sheet):

Crystal Bergemann Nick Brennan

PJ Brennan Bob Catlin

Rose Greene Colby Christy Dollymore Marina Dullnig

Cora Dwyer Doug Hunter

Karyn Keating‐Volke Liesl Koch

Jim Nealis

Bonnie O’Donoghue Coleman A. O’Donoghue

Keelin O’Donoghue Harry Pitt

Chad Stern Jared Urchek Kevin Young

Liesl Koch, Recording Secretary, BDCA.




Adopted November Mttfffi 17, 2011-1-



Section I . The name of this organization shall be the "Berwyn District Civic Association, Inc." (BOCA). The BDCA's official address is www.mvbl!n P.O. Ho\ It 535.

Cflll<!g<' Purl<. MD. 207 10.

Section 2. The Berwyn neighborhood is the area bounded on the east by the CSX railroad tracks, on the west by U.S. Route I (Baltimore Avenue)11le PaiRI BraRell, on the


north by Maryland highway 193

(University Boulevard) and on the south by the subdi vision lines of Lakeland


greater WaslliAgtoA Realty Comf!aAy's aEIEl i LioA to BerwyA.




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Section 3. The purpose of the BOCA is to stimulate the community's interest in promoting civi -{ Formatted: ndent: Left: o•, First tine: o·

community, and general welfare, giving special auention to public improvements beneficial to the Berwyn neighborhood.

Section 4. BOCA activities shall be conducted on a non-parti san, non-political, and non­

sectarian basis. The BOCA reserves the right to advocate or oppose any legislation or i ssu es affecting the welfare of the Berwyn neighborhood, as formally authorized

by th e membershi p or Board.

Section 5. A copy of these bylaws shall be kept as a public record in the Maryland State Hall of Records, Annapolis, MD, and posted on the BOCA web site


Section I . Membership in the BOCA is open to individuals eighteen ( 18) years of age and older who reside in the Berwyn neighborhood, City of College Park and whose dues are paid to date.

Section 2. Annual membership dues shall be determined by the BOCA's Executive Board .

Section 3. Failure to have paid dues shall automati cally depri ve members of the right to vote i n the business of the BOCA unti l said dues are paid.

Section 4. Members who paid individual dues shall have one vote.

Section 5. A family membership entitles a family to having two separate voting members. Section 6. There shall be no proxy voting.


Section I . The officers of the BOCA shall consist of a President, Vice-President, Second V ice­ Presidenl, Recording and/or Correspondence Secretary, and a Treasurer. None of the officers shall receive any salary or compensation for services rendered to the BOCA .

Section 2. The President shall be the Chief Executi ve Officer of the BOCA and shall preside at all regular and special meetin gs. The President shall prepare the agenda for all

regular and called meetings, sign all contracts and agreements in the name of the BOCA, normally serve as the representati ve of the BOCA in meetings and

discussions with other organizations and agencies, provide leadership to the board in expediting the goals of the BOCA, and cast the deciding vote in case of a tie when votes are taken Board or regular meetings. The President shall appoint the Chairs of all committees unless otherwise directed by the bylaws or by an affirmative vote of a majority of the members present when a committee is appointed. The President may also appoint Representatives to keep the BOCA informed of peninent measures deemed important by the BOCA.

Section 3. The Vice President(s) shall perform all the duties of the President in his/her absence or inability to act. They shall also assist the President in performing official duties when requested 10 do so, and perform other tasks as may be assigned by the Board.

Section 4. The Recording Secretary shall keep a correct and complete record of the proceedings of the BOCA, maintain the Minutes Book of the BOCA with a roll of members and guests present al each called and regular meetings, and maintain a current listing, with phone numbers and addresses of the officers of the BOCA. The Recording Secretary i s responsible for notifying the members of all meetings as directed by the bylaws. The Recording Secretary maybe a shared position .

The Corresponding Secretary shall conduct all correspondence ordered by the BOCA

pertaining to its business, and shall file all communications and copies of correspondence for preservation.

Section 5. The Treasurer shall be responsible for all funds for the BDCA and receive and deposit all funds into the proper account, record and monitor receipts and

disbursements from the account at the directions of the BDCA, keep accurate books and records of the finances of the BDCA ; prepare a financial accountin g for BDCA meetings, and prepare end of the year accountin g, including filing all federal and stale tax reports.


Section I . The Executive Board shall consist of the officers, the ch airs of standing commi ttees,

_and three (3) delegates elected from the membership. Vacancies occurring between annual meetings shall be filled by the Board.

Section 2. The Executive Board shall have the authority to act for and to represent the BDCA in the interim between meetings.


Section 3. A majority of Execu tive Board members in attendance shall constitute a quorum.

con secuti ve BOCA meetin g w ithout notif y i ng th e Presid ent..

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ection 4. •The Executi ve Board members max., re12lace an y board rm:mber that misses three , -


Section I . Committees necessary to carry out the business of the BDCA may be appointed as deemed necessary by the by-laws of the BDCA.

Section 2. Special Commi ttees. The President shall have the power to appoint special committees when they have been authorized by the BDCA in response to a specific need determined by the Board. The Nominating committee is an example of a special committee.

Section 3. Committee Limitations. No committee shall commit the BDCA to the advocacy or opposition to any subject without prior confirmation of the BDCA, unless such confirmation is clearly granted under the general powers delegated by the bylaws.

Section 4. Standing committees of the BDCA include Neighborhood Watch, the Neighborhood Preservation Task Force, Hcrwvn New h: llr. Member ship , and the Welcoming

Commi ttee.


Section I . The election of BDCA officers shall be held during the annual meeting in June. Any office becoming vacant in the interim by reason of death , resignation, or for any

other cause, shall be filled at the next regular meeting in such manner as a majority of the membership present shall determine.

Section 2. All officers shall be elected for a term of one year.

Section 3. A Nominating Committee of three members shall be elected at the regular meeting in April prior to the Annual meeting in June. To form the Nominating Committee, any member in good standing shall have the right to nominate or be nominated from the floor. The Nominating Committee shall nominate one person for each office and

place their nominations during the Annual meeting. After the Nominating committee has placed the nomination s for officers, additional nomination s may be taken from

the floor. Any person nominated to an office of the BDCA must be a member in good standing. The nominatin g committee i s adjourned following the Annual meeting.

Section 4. Voting for all elections shall be by hand count; if more th an one candidate, it shall be done by ballot. A majority of votes cast shall be required lo elect. In the event of a tie, a second ballot shall be cast with the President also casting a vote.

Section 5. All officers elected at the annual meeting, or at any other meeting, shall assume their duties at the conclusion of the meeting at which they arc elected. The retiring officers shall continue to perform their duties as officers until the conclusion of the meeting at which their successors are elected.


Sect ion I . The annual meeting of the BDCA in which new oflicers are elected shall be held in J une of each year of at such time as practical thereafter as determined by the Executive Board.

Section 2. Regular meetings of the BDCA shall be held on the third Thursday of each month, except for the month s of July and August during which regular meetings shall be

suspended. The BDCA shall have the power to select and designate the place of its meetings.

Section 3. The presence of fi ve (5) members in attendance shall be required to constitute a legal quornm at any regular or special meeting of the BDCA .

Section 4. Regular meetings shall start promptly at 8:00 p.m. and adjourn not later than IO:OO

p.m., except when a motion is adopted to continue for a limited time.

Section 5. Special meetings shall be called by the President whenever, in his/her ju dgement, it

may be necessary. It shall be mandatory for the President to call a special meeting if asked to do so in a written request signed by five members. Business at special meetings shall be confined to the purposes of the meeting as stated in the notice of the meeting.

Section 6. Notices of regular and special meetings shall include of the time and place and must be delivered not less than three (3) days preceding the date of the meeting. In cases of special meetings, the notice shall also state the nature of the business to be



Section 7. Any meeting of the BOCA shall be conducted in accordance with the parliamentary procedure prescribed by the current edition of Robert's Rules of Order or by any other generally accepted procedure agreed upon by the Executive Board and announced to the members.

The following shall be the order of business: Procedure al meetings.

Roll-call of officers

Approval of minutes from the prior meeting New business

Treasurer's Report Committee Reports President's Update Unfinished business Berwyn Updates Adjournment

Section 8. The regular order of business may be suspended at any meeting by a majority vote of the members present.



l £.i; ion 9. Tue 81>( A ma; 10\11.£_ui,:stfilW sp\:<k;.it Jl!gu larnnd spcdill.Jl1eet1ngJ1:tat promote th!.! purpnsl! of thi.!_ HDCA a statc<l Artike I sectio11.3 and ..i. Those who hol<l current political ofliccs may speak i n regards to updatin\! the ml!rnbl!rs of the IH2CA .!.if L LIJJl1!_hmwcning_;!s ()Ur re 1"' · . Poh i_c_al <l!Hlidat£ .n1a:i n_nJ campaign <lurin g 1110.:etings with the follm ex 1.:Cl!QJ!.:

Local candidates (Mayor. City Council .County Council, county and state offices) may be invited to speak as long as all candidates running for that office are invited to speak.

Non-local candidates, of any party or position, may request to speak at a meeting.

Approval is at the discretion of the BOCA Board. If approval is granted, an

in v itati on to speak wi ll be extended t o all other candidates in the race. Candid ates will be given 15 minute s to add ress th e membership , w ith no question and answer time. Meeting allendees may follow up individually w ith th e candid ates after the meeti ng is ad journed.


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The BOCA encourages all members of our communit y. includin g BDCA board memb ers, to b e civica lly en gaged- w hether as volu nt eer s, acti vi st s. voters, or candidat es. Stron g ci vic en gagement al igns w ith the m i ssi on and purp ose of th e BDCA . In the spirit of our n on part isan mi ssi on , t h e BOCA . a s an orga ni zation, does not endorse or oppose candidat es running for public office, nor do we affiliate with

a n y pol i t i ca l party. BOCA board members who are engaged in thi s capaci ty d o so as ind i v idu a l s a nd not as represent at i ves of the BOCA . No memb er or th e Board sh a ll

u se hi s/her Board affil i ation in t heir endorsement or a ny can did ate or l egi sl ation.


Section I . These bylaws may be amended or altered so long as the suggested policy or

procedure is not contrary to law or these bylaws.

Section 2. The suggested change(s) or additions may be offered by resolution or in writing by any member at any regular meeting of the BOCA. The resolution shall then be

tabled until the next regular meeting. Notice of the resolution shall be posted on the web site the community bulletin board. Any member of the BOCA can submit a wrillen request (P. 0. Box 535) for a copy of the proposed bylaws no less than seven

(7) days prior to the meeting at which the proposed changes or additions are to be considered. A two-thirds vote of the members present shall be required to adopt the resolution.

I, the undersigned, being the Corresponding Secretary of the Berwyn District Civic Association, Inc., hereby certify that the above is a true, complete, and accu rate copy of the Bylaws as adopted by the Executi ve Board.

Timothy Tripl ett Corresponding Secretary



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